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    Tuition T & C's

    Terms & Conditions

    TIME & PLACE OF LESSONS

    All lessons will take place at West Hatch High School and will be at a time set by the school. This may vary from week to week according to the rota system. It is important to note that lessons may fall outside of school hours.

    FEES & CHARGES

    Fees will be charged a term in advance at the current rate for 10 lessons in the Autumn, Spring and Summer terms. We cannot refund lessons due to late payments.

    NOTICE TO INCREASE FEES

    The fees will be reviewed from time to time and may be increased by such amount as the Music Department considers necessary and reasonable. We shall endeavour to give at least a term’s notice of any increases in the fees due for a particular term and in any event shall give you notice of any such increases not later than the final day of the preceding term.

    INSTRUMENTAL INSURANCE

    It is important that all instruments brought into school should be insured by parents, including instruments on hire from an outside organisation.
    This can usually be done under the ‘all risks’ section of a general household insurance policy.

    GIVING NOTICE

    Lessons may only be stopped at the end of a term.
    For those with pupils in Years 11, 12 and 13, you may opt out of music lessons during the study leave period by applying in writing to the Music Department no later than the February half-term holiday. Otherwise lessons will be scheduled as normal.

    MISSED AND FIXED LESSONS

    Potential Clashes with Music Lessons

    The Music Department, as far as possible, will avoid scheduling music lessons during trips, tests, sporting activities and other school commitments. However, all pupils are responsible for informing the Music Department of the times and dates of school commitments. This also applies to private appointments during the school day, a doctor’s appointment for example. A minimum of 24 hours notice is required otherwise lessons may still be scheduled and charged for.

    Fixed Lessons

    Fixed lessons are usually reserved for pupils in Y12 & 13 as they cannot miss academic lessons in their examination subjects. Lessons for pupils below these years cannot be fixed.

    Missed Lessons

    Lessons missed through a pupil’s non-attendance will be charged.
    All absences should be reported to the Music office as soon as possible on 020 8504 8216.
    All absences due to illness or medical appointments are charged for. For queries regarding the arrangements of long-term illnesses, please contact the Music Department.

    Should a lesson have to be cancelled by the teacher, the teacher will arrange to carry that lesson forward to a later date or to credit the appropriate fee.

    Unknown absences

    The Music Department will notify you of absences from a scheduled music lesson via ParentMail. All absences should be explained to the Music Department as soon as possible.

    UNFORESEEN SCHOOL CLOSURES

    Should the school close due to the weather or unforeseen circumstances we are unable to refund or re-schedule these lessons.

    PRACTICE

    Whilst the teacher will make every reasonable effort to improve the knowledge and ability of the pupil, pupils are expected to cooperate with the teacher and to adhere to the sessions of practice advised by the teacher. Parents/Guardians are asked to take on a supportive, encouraging role in the long process of learning to play a musical instrument.

    EXAMINATIONS

    Pupils will be entered for public music examinations only with the consent of the teacher and parent/guardian. Pupils are strongly recommended to attend aural lessons provided by our staff prior to an examination.

    EXAM ACCOMPANIMENT

    All candidates (with the exception of pianists and percussionists) will require an accompanist in the examination, for which there is an individual fee. The fee covers a rehearsal and the exam time itself. Some Individual Music Teachers like to accompany their own pupils or we can arrange the services of an official Music School accompanist the fee payable is the same regardless. Details of the fees will be issued on application.

    Where an accompanist is required, parents will be asked on the examination form to tick the box stating whether their child’s teacher will accompany them or if they would like the Music Department to arrange an accompanist.